Below is the official Announcement for the latest signature changes for the 2014 California Energy Commission Codes.
With the implementation of the 2013 Standards, there are a number of changes not just to the HERS measures but to the entire documentation process. One of the biggest changes has to do with signatures. Signature authority is going away; instead, electronic signatures will be submitted to the Registry and applied to each HERS document. Starting July 1, 2014, ALL users: Energy Consultants, Builders, Installing Contractors, Raters, and data entry personnel must have an electronic signature on file. Then all users will have access to a process for reviewing HERS documents and affixing the correct signatures on each one for actual registration. These requirements are mandated by the CEC, and further information about electronic signature requirements for Providers and for users is available in JA7 of the 2013 Reference Appendices.
CalCERTS, Inc provides three different methods of registering an electronic signature, and those methods are available to users now – we invite you to take this opportunity to register your signatures with us before the Standards are implemented on July 1 to avoid possible delays. You will need a username and password in order to register your signature with us; if you already have a username and password, you do not need a new one. When you log in, click the “My Lists , then the “My Info” option on the left hand menu link, then click the “Work with My Signature” link.
From there you may select from the three different choices. Use the dropdown menu to select your preferred option.
- The first option is to convert your typed name into an image of that name in one of a few different fonts CalCERTS will make available to you. Once you approve the new font, your signature will be available immediately.
- The second option is to enter your signature into CalCERTS registry manually. You’ll select website capture and can then draw your signature with your mouse, e-pen, or other device. Your saved signature will then be available to apply immediately to any HERS document.
- The third option is a scanned image of your wet ink signature. You may download a PDF from the registry, print and sign it, then scan the PDF and upload the file directly to the registry. If you have trouble with the upload you can email it to firstname.lastname@example.org, fax it to 916-985-3402, or simply mail it to the CalCERTS, Inc office. After we have uploaded it, you will be able to attach the image of your wet ink signature to your documents.
How it works
The new 2013 forms have two different signature blocks: one for Documentation Authors and the other for Responsible Parties. A Documentation Author is simply the person doing the data entry and may also be the Responsible Party. Any user can be a Documentation Author.
The Responsible Party for most Alteration forms can be the Installing Contractor, Homeowner/Builder, or an Energy Consultant. The Responsible Party for most New Construction forms will be the Energy Consultant, Architect, or Homeowner/Builder. Note that in New Construction projects there may be non-HERS CF-1R forms required by the Building Department that must be entered into the Registry and signed off by a Responsible Party, who will typically be an Energy Consultant, Architect, or Builder.
The Responsible Party for CF-2R forms is typically the Installing Contractor, although the Builder or Homeowner may also sign off. Raters may enter CF-2R data as Documentation Authors but will not be able to sign off as the Responsible Party. In almost every case there will be non-HERS CF-2R forms, such as the CF-2R-MCH-01, that are mandatory and must be signed off by the Responsible Party before the CF-3Rs may be released.
Only Raters may sign off as Responsible Parties on CF-3R forms.
Signing Forms The process for adding a signature to a document has been streamlined by CalCERTS, Inc. When users login they will be notified if they have documents requiring their signature. Users will be able to navigate to a signature management page to review documents and append their signatures. For your convenience, it will be possible to select multiple documents at once and apply your signature – however, you are strongly urged to review all documents before doing so! Remember that you will never need to give your password to someone who is entering data for you as Documentation Author.
CAUTION! Don’t give out your password for your signature to anyone. When your signature is attached, it is legally binding to you, and you are legally accountable for any consequences that might arise from use of your signature.
If you have any questions or concerns, or if you are involved in a Project that already exists under the 2013 Standards and want to learn how to register or verify documents, please contact our technical support staff: email@example.com, or call (916) 985-3400 x800, 7 AM – 5 PM.
If you would like to join in on the webinar , Thursday, June 5th at 9:30am, and learn about the three options listed above, please register here.